This Photo and Media Release applies to all Shotocup events, competitions, seminars, demonstrations, awards, training sessions, and related activities.
Policies
Photo and Media Release
Effective Date: [Insert Date]
01Consent to Photography and Recording
By attending, registering for, competing in, coaching at, volunteering for, officiating at, or participating in a Shotocup event, you agree that Shotocup may photograph, film, record, and publish images or video from the event.
This includes images or recordings of:
- Athletes
- Coaches
- Parents
- Spectators
- Officials
- Volunteers
- Award recipients
- Competition matches
- Medal presentations
- Group photos
- Event activities
02Use of Media
Shotocup may use photos, video, audio, names, results, school names, and event footage for:
- Website content
- Event results
- Rankings
- Posters
- Flyers
- Social media
- Press releases
- News features
- Promotional videos
- Livestreams
- Sponsor materials
- Future event advertising
- Historical records
03No Payment for Media Use
Participants and attendees understand that they will not receive payment, royalties, or other compensation for the use of event photos, video, audio, names, results, or likenesses.
04Media Involving Minors
Parents and guardians give permission for Shotocup to photograph, record, and publish media of minors who attend or participate in Shotocup events.
Shotocup will use reasonable care when publishing images of minors.
Shotocup will not knowingly publish private personal contact details of minors.
05Privacy Concerns
Parents, guardians, or adult participants with a serious privacy concern should contact Shotocup in writing before the event.
Requests should be sent to:
Shotocup will review the request and make reasonable efforts where practical.
Shotocup cannot guarantee that a person will not appear in crowd images, livestreams, news coverage, or media captured by other attendees.
06Third-Party Media
Shotocup is not responsible for photos, videos, livestreams, or posts taken by spectators, teams, schools, media outlets, or other third parties.
07Results and Public Recognition
Shotocup may publish athlete names, divisions, placements, points, awards, school names, and results.
These records support event transparency, rankings, athlete recognition, and historical records.
08Withdrawal of Consent
A person may contact Shotocup to request removal of a specific image or video from Shotocup-controlled platforms.
Shotocup will review the request.
Removal is not guaranteed where content has already been printed, shared, archived, posted by others, or used in official records.